August calendar:

8/4	Beach Party 7-9pm	Fire, games, music, beverages and s’mores. Children must be accompanied by their parents. If anyone would like to help with this party give Adrienne a call
8/19	Board and Brunch 11:30-2:00	$13.95 Adults/$6.95 children
8/25	Caribbean Night 5-9pm	Buffet including all tropical favorites…conch Fritters, jerk chicken, pineapple upside down cake and Much more!!! Adults $22, children (under 12) $11.00

PLEASE IF YOU NEED TO ADD MONEY TO YOUR CARD OR HAVE LOST YOUR CARD DO SO IN OFF HOURS IF POSSIBLE! If you have already received your card, your 2007 minimums are already loaded to your card. If you need to replace your card, see Adrienne ($5.00).

Some requests for parking stickers seem excessive. Is there a limit on the number of stickers per member and is it monitored?
B. Purnell: It is not monitored.
B. Miller: We want to publicly thank Adrienne and her staff for a great job catering a function for us. Everything was fantastic.
A. Hastings: One of the ping pong tables is broken. Bob Edelen will look at it but if it can not be fixed, can I purchase a new one?

Motion: If the ping pong table cannot be fixed, a new one may be purchased. 1st Edelen, 2nd Peterson; approved.

E. Wyatt: If you need a firebox for the bonfire, I have one which I will loan you.
A. Hastings: With our software, if a member decides to add to their minimum card after the tab has been opened, the tab must be closed, the monies added, and then run the tab again. Therefore, I would appreciate if members added monies to their cards in less busy times.

Marina (Valeria): RFPs were sent to 6 firms with responses from 4: 1 thanks but no thanks, and 3 letters of interest. Two firms would like to collaborate and provide a design/build bid. This has several advantages and eliminates bickering between designer and builder. This could be a cost-effective process.
The Marina building and gas dock building roofs have new shingles thanks to Bill Boylen.
The Marina picnic will be October 6. A menu will be available next month.
Members are driving around the marina building too fast.

Motion: A $200 gift certificate for clubhouse dining will be given to Bill Boylen in appreciation for his generosity to the marina. 1st Edelen, 2nd Wyatt; approved.

Pool (L. Carter): The pool is operating very well. We have received no complaints. The Aquacize class is averaging 15-20 per class (high of 26). The lap swimming is usually 4-11 individuals. The chemicals are stabilized. There has been a minor problem with the 1 heater and a breaker needed replacing. The used pump was sold for $3000. The swim team has had 4 meets with 2 wins, 1 loss and 1 cancelled. The swim lessons are going well. We have used just ½ of the chlorine that we thought that we would use.

B. Purnell: The temperature seems to have stabilized.
D. Bland: The heater electric usage should be greatly improved and we are now able to better monitor the heater usage.
J. Sarik: The pool looks great but there is one corner of the terracotta that needs to be repaired. There is a cone marking the problem.
L. Carter: I am aware of the problem and will have it attended to.
Sailing (C.Miller): The sailing school is up and running. Sarah attended the US Sailing School and came back with great ideas. Next year, we would like all of the instructors to go. All of the instructors have had the Red Cross training. The Optis have arrived and lessons will begin on them. Children as small as 50 lbs will be able to sail them. We would like to start Tuesday night sailing.
E. Wyatt: There were 6 kids on a boat out in the bay. Is this allowed?
C. Miller: No, I will check into it.
D. Bland: The WBOC Summers Cove Yacht Club has a very successful Opti program.
B.Purnell: The Optis are difficult to capsize.
C. Miller: They are but they are also easy to straighten.
B. Edelen: Do you need a smaller rack for the Optis?
C. Miller: Yes.
Grounds: No report.
Youth: Bill Purnell has a potential new chair that will hopefully step in and plan activities. Dana Orton said that there are a group of parents who want to help with the bonfire and will pass the names to Adrienne.
Maintenance (E. Wyatt): Ed Wyatt explored possible security cameras/equipment. The total per camera would be $541.58. The video sequencing could cover the marina, pool and clubhouse areas. Dick Valeria responded that he would like a professional to investigate what would be needed. Ed also explained that the price did not include installation. Bill Miller questioned if the camera would withstand the weather conditions present. Ed Wyatt said that there are cameras available that are designed for specific weather conditions but they are very expensive and must be professionally installed.
D. Valeria: Do we buy quality camera that can be fixed or cheaper “throw away” variety?
B. Purnell: There are 3 areas that need to be surveyed: pool, marina, and outside the building.
E. Wyatt: We could have the alarm company look at the area and make recommendations.
B. Purnell: We could start with the marina as a test as that is where we have had a problem.
Membership (B.Miller): There have been deposits of $1,700 from membership activities since the last Board meeting. The Waiting List is now 196 names with 40 of those names coming since the beginning of this fiscal year.
Notices will be put in the newsletter, in Quick notes and online concerning the notification deadline for members qualifying for Senior Membership. Thus far, 3 members have informed me of their qualification to become Senior members.
Also, notices will be placed in each of these venues concerning written nominations for possible Life Membership candidates.
A questionnaire, to be distributed to the membership with annual bills, has been distributed to the members of the Board for their comments.
A request for a computer disc containing the names and addresses in our Directory was received but declined after a polling of the Board revealed a unanimous feeling that such information should never be released. The Commodore has written a letter informing the requesting party of the Board’s decision.
The Board has been asked to make a decision concerning the continuing need for the newsletter and to address, once and for all, the attendant costs of the newsletter.

B.Miller: The questioner will be mostly yes/no answers with a comment section at the end.
B. Warnell: We cannot rely on the Quick notes to get out all of the information as many members do not use computers.
C. Miller: I have had the opportunity to go to many other clubs, most have their newsletters at the front door. We need a newsletter so everyone can see what is going on.
J. Bennett; this is the best newsletter that we have ever had; it is the cost that is in question.
B. Miller: The newsletter costs under $15,000 yearly. With the newsletter, computer available newsletter, and quick notes, everyone should know what is happening. The newsletter goes out approximately 5 days after the Board meeting.
J. Sarik: It is well done and the membership deserves it.
M. Miller: Please just resolve this reoccurring discussion of whether to keep the newsletter or not.
J. Bennett: The cost is the only question.
B. Miller: The per member cost is $25/member. The previous newsletter (done by Jud Bennett) was $12/member 5 years ago.
B. Purnell: There are a limited number of members who get the newsletter by email. MORE MEMBERS NEED TO SIGN UP FOR THE EMAIL VERSION. This would be a big savings for the club.
J. Sarik: The accuracy of the calendar needs to be checked.
M. Miller: There was a mistake last month where I sent the wrong calendar to the printer.

Motion: The newsletter will continue as presently provided. 1st Bennett, 2nd Orton; approved.

Finance (N. Carter): The Finance Committee met on 7/7/07 to review and begin to finalize the 2008 budget before the annual meeting in August. We also reviewed each committee’s request for their 5 year Capital Improvement Plan which has been updated on excel spreadsheets to be presented at the annual meeting.
The Finance Committee will make a motion before the board to modify the LYC by laws regarding how the Capital Reserve Fund would be governed as approved at the June meeting. This will require a reading at today’s meeting and a vote at the next board meeting.

Motion: The Finance Committee has determined that an annual $10,000 Emergency Repair item should be added to the Capital Reserve Fund due to unexpected emergencies over, above and beyond each Department’s control. 1st Carter, 2nd Bennett; approved.

The Finance Committee has determined that the Long Range Planning Committee and the Capital Reserve Fund 5 year projections “may be” a duplication of efforts on both Committees and herby suggests that the two committees be joined as one.
The Finance Committee continues to face future challenges of managing and allocating money for aging LYC assets including but not limited to the marina as well as other pressing issues such as additional storage, catering, equipment replacement and landscaping. LYC members are encouraged to submit suggestions and/or attend Finance Committee meetings.
Edelen: At the end of the year, if there is a net income, does it go to the CRF?
Carter: Yes.
B. Purnell: The marina is a question mark, depending on what is proposed, that could be a +$40,000.
D. Bland: If the clubhouse has a better year it means that they do not lose as much as budgeted, not that they have a surplus. The CRF is doing what it is set up to do.
B. Purnell: Catering is up 50% over 2006, therefore it reduces the clubhouse loses. The new membership fees are up this year.
J. Sarik: The question of where the money goes is covered in the motion.
N. Carter: Any money available should go into the CRF but the board can decide.
D. Valeria: The storage money listed on the budget; does it include storage for the marina?
B. Purnell: Yes.

The reading for the bylaw change above was then discussed.
B.Purnell: The membership should have the chance to address the proposed changes at the August 25 General Membership meeting.
B. Miller: This just adds to the present bylaws.
B.Warnell: Keep it on schedule with this as the first reading.
B. Purnell: This year, the General Membership meeting will be mostly dealing with the marina issue.

Burgees (Petterson): A burgee of mysterious origin has been identified by Connie Miller after visiting the Fairhope, AL club.
Old Business:
Bob Petterson announced the slate of nominees for 2007:
Commodore: Bill Purnell
Vice-Commodore: Bill Miller
Richard Martin
Rear-Commodore: Jud Bennett
Secretary: Peggy Kernehan
Treasurer: Don Bland

Biographies are needed by July 15.
Bill Purnell called for nominations from the floor. None were received.
Motion: The nominations are now closed. 1st Sarik, 2nd Burris; approved.

Don Bland will chair the election committee. The votes will be counted on August 22 and the official results will be announced at the General Membership meeting on August 25. The ballots will be mailed in 10 days.

M. Miller: The biographies can be in the newsletter and online.
B. Purnell: There will be a Meet the Candidates on July 21 (check the Quick notes for details).
E. Wyatt: Candidates should not pick parties/groups. The candidates should be for the entire club.
B. Purnell: There are no rules prohibiting a candidate from sending a mass mailing at their own expense.
J. Bennett: Phone trees/mailings to specific groups are up to the candidate.
B. Purnell: The marina is the biggest issue for this election.
B. Edelen: The biographies sent in should not be edited.
B. Warnell: The candidates could be sent a form to fill out.
S. Edwards: The biographies should be put on the website and space will not be an issue.

C.Miller: The flags need to be replaced.
J. Bennett: We will be getting a new Lewes flag soon.

B. Edelen: Thank you to the bar committee for many projects completed:
Ed Wyatt, Dale Pease, Lou Hurst, Ed Means, Dick Valeria, Bob Stewart, Bill Reader, and Bob Petterson
Also, thank you to the “grill team” for all of their work on the July 4th barbecue. 189 adults and 50+ children attended. Grill team: John Sarik, Ed Wyatt, Ed Means, Dick Valeria, Bob Stewart, Bill Reader, Jim Gussett, John McClelland, Richard Martin, and Bob Petterson.

New Business:
Motion: The “Employee Appreciation Party” will be August 15, 5 until ?. 1st Edelen, 2nd Bennett; approved.

Membership:
M. Miller: Could the “Meet the Candidates” be moved from the bar to the pool deck? It won’t be as crowded.
J. Campanelli: I suggested a “Lifetime Membership” at the last meeting. It would be a cumulative buy in up to the age of 75 when you can become a Senior Member. It would take a lot of upfront money. Has this been considered?
B. Purnell: It is referred to the Membership and Finance committees.
B. Miller: Membership has not considered a Lifetime Membership. The upfront money is prohibitive when considering ages, refunds, what the costs will be. Most organizations that have tried a lifetime Membership, spends that money rather than hold it as a yearly income therefore creating a hole.
J. Campanelli: Please look at this in detail. Also in place of “Emergency repair” on your motion, title it “Contingency reserve”.
B. Purnell: We have addressed many kinds of membership, the “Lifetime” will be considered.


J. McClelland: I try to run the marina according to the rules but I need the backing of the board to enforce the rules. A member, who did not agree with the rules, became belligerent and argumentative. It was threatening and embarrassing.
B. Purnell: There will be uniform application of ALL rules. The Marina dock masters do a great job. Most rules deal with safety and MUST be obeyed.
J. McClelland: Not all areas of LYC have the same rules, such as dealing with grandchildren or “significant others”.
B.Miller: Under the membership rules, “significant others” must have the member present when at LYC.
B. Reardon: If the grandparent cannot go with the grandchildren, what happens?
B. Purnell: The member can come to the board for exemption.
B. Miller: The Board passed an “ambush” rule where if someone has a problem, they go to the committee chair of that area first before coming to the board.
J. Bennett/L. Carter: The grandchildren rule at the pool has not been changed. Grandparents bringing their grandchildren are not charged.
B. Purnell: The grandchildren must be with the grandparent.

G. Campanelli: I suggested an ad page to cover some of the costs of the newsletter.
M. Miller: We cannot do this without professional help.

The meeting was adjourned at 12:00. 1st Edelen, 2nd Petterson; approved.

The next Board meeting will be August 19, 10:00 a.m.
The General Membership Meeting will be August 25, 4:00 p.m.

Respectfully submitted,


Peggy Kernehan, Secretary.