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Minutes from the LYC BOARD MEETING
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LEWES YACHT CLUB
BOARD MEETING
May 20, 2007
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MEMBERS PRESENT:
| Bill Purnell |
Jud Bennett |
Don Bland |
Jason Burris |
| Nick Carter |
Bob Edelen |
Peggy Kernehan |
Connie Miller |
| Bob Petterson |
John Sarik |
Barbara Warnell |
Ed Wyatt |
MEMBERS ABSENT (EXPLAINED):
MEMBERS ABSENT (UNEXPLAINED):
Minutes:The meeting was called to order at 10:07 by Bill Purnell, Commodore.
Minutes: The minutes were approved as presented. 1st Warnell, 2nd J. Bennett, approved.
Treasurer’s report (Bland): The report reflected the budget through April. The total cash on hand is $100,000 more than in 2006. The Capital Reserve Fund of +$52,000 will be spent in May for the pool repairs. The clubhouse showed an almost even cost/income. The marina collected late slip/dock rentals but had almost no income for fuel. The pool committee sold the unused Bromine. The Sailing committee paid out salaries for the work done on the Turtle. Under the General account, waiting list fees were collected. A $7500 appraisal fee was due to the refinancing of the mortgage.
House (A. Hastings): We are starting a great season at LYC. Banquet business is booming. The wine tasting on 5/6 was a great time. Mothers Day Brunch sold out a week in advance. Land and Sea nights are on Thursdays.
Upcoming events in June:
6/10 Board and Brunch: Meeting at 10:00, Brunch 11:30-1:30. Tables are being reserved for new members.
6/17 Fathers Day Brunch 10:00-2:00; Reservations are a must.
6/23 75th Anniversary Gala 6:00-10:00. All members are invited to this 75th birthday of LYC. Reservations are a must. $50 per person includes station buffet, commemorative gift and champagne toast. Coat and tie requested. More information will follow in the Quick Notes. Anyone wishing to help with decorations contact Adrienne.
Full schedule for the year is available in the newsletter with weekly specials posted in Quick Notes.
Banquets for April 2007 up 82% over April 2006.
J.Sarik: I was disappointed in the attendance of the Lasagna Dinner. The date was not good. At the Nov. 11, 2001 Board meeting, club functions were given priority on scheduling. The dates that seem to work are close to April 15 and the last weekend of October.
B.Purnell: One member event is held every month throughout the year.
Wyatt: Why do we do it on Saturday night versus Friday night?
J. Bennett: The lasagna was the best! I would like to see it twice a year. It needed more advertising.
B.Purnell: Could it be one of the Down Home Dinners during the summer?
A. Hastings: There is already the Fall Festival scheduled in October. Make it the Lasagna dinner (October 20, 2007 and October 25, 2008). Also, April 12, 2008 will be reserved.
Marina (Edelen for Valeria): The Marina Picnic will be held on October 6, 2007.
At the Marina workday, it was determined that the roof on the marina building needed more that a few replacement shingles. The entire marina building will get new shingles in a few weeks (donated by member Bill Boylan). They will match the clubhouse.
We expect a substantial increase in the price of fuel with our next delivery.
Reminder: Marina events day on May 26th.
Pool (L. Carter):
The swimming pool is still under construction and we hope to have it open Memorial Day weekend.
We have done significant work on the pool. The pool and baby pool have been totally replumbed. There were holes in the plaster in several places. After significant plaster removal, it was determined that the entire [pool needed to be replastered properly. Many layers of old plaster and tiles had to be removed. We are now at the tail end of prepping the pool for replastering. The plastering date is Thursday, May 24th.
Although we all want the pool open for Saturday, May 26th, there is a possibility that it may not be open until the following weekend. It is surely a small price to pay for the enormous amount of work that we had to undertake to correct so many challenges. We are very proud of all our accomplishments during the off season. We promise that this will be the LYC’s best pool season ever, so plan to visit the pool often.
The diving board has been replaced with a new board and platform that meets Delaware code. The pavers are complete and the new fencing has been installed. Some members have inquired about the new paving around the pool. The paving material is made of colored concrete unit pavers which are placed on a bed of compacted sand and gravel. Fine sand has been swept into the joints to hold each block in place. With each rain the sand works its way down and fills the joints. As this happens, more sand must be swept into the joints from time to time. During this first season, you might notice a little loose sand on the paving. This is a temporary condition. At the end of this year, after the pavers and sand have finished settling, the contractor will add a Polymeric Sand which will seal each joint and not blow around or wash away.
We are pleased to announce that we have hired a new pool manager. Melissa Bleile, our assistant swim coach has accepted the job of LYC Pool manager. She will work six days per week and will be off on Tuesdays. Lindsey Roth will be our Pool Manager on Tuesdays. Please introduce yourself to Melissa and Lindsey!
We also have a new guard staff. Please introduce yourself to them as well. Both Cory and Bethany will be returning this season.
The pool will continue to be guarded weekends only until June 13, 2007. Volunteers may be available to open the pool for morning laps during the week. It will then be open and guarded 7 days per week through Labor Day. After Labor Day we will have guards on weekends only. Volunteers may keep the pool open during the month of September. Pool hours will vary but the master schedule includes the following:
Lap swimming 6:30-9:00 a.m., 7 days per week
Aquacise 8-9 a.m., 7 days per week
Swim team 9-12 noon, (Mon-Fri), June and July
Open swim (with lap lanes) Noon-7 pm, Mon.- Fri. daily
Open swim (with lap lanes) 10am-7pm, Sat. and Sun., all summer
The pool rules have been updated for 2007. Please note one very important change:
ALL CHILDREN UNDER 12 YEARS OF AGE, MUST BE ACCOMPANIED BY AN ADULT AT ALL TIMES
And remember:
THE LYC POOL FACILITY IS A “SWIM AT YOUR OWN RISK” POOL. THERE WILL NOT BE A LIFEGUARD ON DUTY AT ALL TIMES; THEREFORE SWIMMING IS AT YOUR OWN RISK!
The Committee meets the first Wednesday of each month in the Regatta Room at 7pm. All members are welcome. Please email questions or comments to Laurie Carter at carter.laurie@verizon.net or call 302-236-6952.
After giving the report, Laurie gave a schedule for the filling of the pool the week of May 21. Whether to open the pool for Memorial Day weekend was discussed by the Board. It was decided that for safety reasons, the pool would not open. An announcement of the closing would be put in the Quick Notes, newsletter, and a message would be put on the pool phone. The snack bar and deck would be open for use.
Motion: The pool will not be open for Memorial Day Weekend. The snack bar and deck will be opened. The opening of the pool will be when it is recommended by the pool committee. 1st C.Miller, 2nd Warnell; approved.
Sarik: What is the total cost of the pool renovation?
L. Carter: Approximately $180,000.
J. Bennett: An extended warranty on the pool has been explored. It will be $5000. It was not recommended by the pool company. $5000 moves the warranty from 2 years to 5 years.
B.Edelen: Is the warranty on product and labor?
J. Bennett: I will find out the specific details.
N. Carter: What is the best and worst case scenario on opening the pool?
L. Carter: Sunday is best, but I would wait 10 days.
B. Edelen: Thursday will be a workday to build new steps for the pool.
L. Carter: The clean up of the area will be on Friday.
B. Purnell: I received a response from Penn Pools. They deny any liability. They are making an offer to negotiate. I have not responded. I am waiting to see how the pool turns out and costs. There has been a huge effort to open by Memorial Day but the committee cannot feel guilty about not opening.
B. Warnell: What about a child with a sitter?
L. Carter: There are rules concerning sitters. There will be records kept on guests this year to avoid abuse of visitor policy.
Sailing (C.Miller): The Bar Subcommittee has built new racks. John McClelland changed the Turtle’s tank and registration. There are 3 returning sailing instructors and 3 new. We may host the Mobjack regatta again this year. I will know by the next meeting.
B. Edelen: Sailing every Sunday?
C. Miller: Starting June 24.
Grounds: No report
Youth: No report.
Maintenance: No report.
Membership (Kernehan for B.Miller): Since the last Board meeting there have been deposits of $1000 from membership activities; $200 of the $1000 will be returned to two applicants for the Waiting List as a result of their use of outdated forms. The Waiting List is 175 names.
The 2007 Directory has been printed and will be mailed out with the next newsletter. The budget for FY2007/2008 has been submitted to the Finance Committee. It is worth noting that much of the money saved by having 2 newsletters available online in February and March was spent on the New Members Orientation as a result of the much larger than anticipated number of new members this year (51). Also of interest is the fact that there was virtually no increase in the number of members requesting the newsletter online only following the February-March interval.
Planning is about complete for the New Members Day on May 26. Activities will begin with a cash bar reception in the Squid Bar. The Membership Committee asks that each sponsor of a new member escort their new member to the event. We also ask that each member of the Board of Directors as well as all of the officers attend the New Members Reception and Orientation. Each officer and committee chair will be asked to give a brief (3-4 minute) presentation concerning their role at LYC, this includes the Burgeemiester.
Finance (N. Carter): The Finance Committee met on Tuesday May 1 to discuss various issues regarding new member initiation fees, food minimums and legacy membership. At the request of the Membership Committee, these topics were addressed and thoroughly evaluated by the 12 attendees including committee heads and LYC members. Motions have been prepared and will be presented to the LYC Board for consideration today.
The Finance Committee has selected PNC Bank as the refinancing agent with a 15 year fixed loan, amortized over 20 years at 7%. The new loan payments are within our current budget; one of the finance committee’s objections is to pay down the note over that period of time.
We have begun the 2008 budgeting process with requests to all committees for their estimated incomes, operating expenses and future capital improvements so we will have spreadsheets prepared and ready for the annual meeting this August.
The Finance Committee continues to face future challenges of managing and allocating money for aging LYC assets including but not limited to the marina as well as other pressing issues such as additional storage, catering, equipment replacement and landscaping.
We recommend to the Board for discussion and consideration:
Separating Maintenance from House and creating a new Maintenance Department
Expanding and moving the Ship’s Store to the Reception area for more visibility to enhance sales.
Creating a child care facility on the first floor. Lisa Johns, a current LYC staff member would be willing to consider this job at an hourly rate.
Developing a Memorial Fund for LYC member donations.
Ship’s Store comments:
B.Purnell: The space for the store was designed for a store. I am not opposed to any design change but first the House Committee needs to look at all things together and explore all ideas.
C. Miller: Some of the space in the reception area is for a trophy case that has not been done but the money was allocated.
Child Care comments:
B.Purnell: It would be a House and Membership consideration. It is a good thought but needs to be limited times, such as dining hours.
J. Bennett: I am opposed to child care…liability, babysitting, it is a bad idea.
J. Sarik: The supervision of the Regatta Room needs to be improved now. Babysitting will not help.
N. Carter: Do we have a new Youth Chair?
B. Purnell: NO.
D. Bland: There has already been a problem with kids not being supervised. A ping pong table was destroyed.
P. Maull: It was destroyed by a child dancing on it when the parents were not supervising the child.
J. Bennett: The club manager should walk through occasionally.
B. Purnell: It is the responsibility of every member and employee to supervise all areas. It is the parent’s responsibility to supervise their children.
B. Warnell: Information should be sent to members and posted that all children MUST be supervised at all times.
E. Wyatt: The picnic area should also be the responsibility of members and their children. They need to clean up after themselves.
Motion: Raise the initiation fee from $600 to $1000 and dedicate the increase to the Capital Reserve Fund. 1st N. Carter, 2nd J. Bennett. 10 Yes, 1 No (Sarik)
Motion: All New Members pay the Dining Minimum; this is to include both new Active members and all new Legacy members (not Senior members). 1st N. Carter, 2nd C.Miller;
Motion was defeated (yes 4, no 7).
Discussion:
D. Bland: We just raised the costs for new members by $400, now you are adding $300 which is not a profit for LYC. It just makes the new member put out more money up front.
N. Carter: New members are now in LYC for an entire year where before they were admitted later in the year.
D. Bland: This is a lot more work for no additional money to the club.
J. Bennett: The reason was to encourage new members to use the clubhouse by charging a minimum up front.
J. Sarik: It is still an increase for new members. We need to be an affordable club.
N. Carter: We are still a bargain.
J. Burris: Why did we not have it before?
N. Carter: New members are now invited in December giving them an entire year to use the minimums.
D. Bland: It is not a profit. Do not hit them with an additional $300.
Motion: Change the Membership Rules to require new Legacy Members whose parents joined LYC when they (the legacy member) were 21 years of age or older pay the initiation fee. The new rule would read as below:
“The child of any member of LYC who is under the age of 30 years may seek membership at any time during the Club calendar year and will be given priority for membership over those who are on the waiting list; they may purchase their required shares of the corporate stock which shall be billed to the legacy member at the beginning of the fiscal year following the year of their becoming a member (if the child was under 21 at the time the member parents joined LYC, they will purchase their stock at par value ($500); if the child was 21 or older at the time their parents joined LYC, they will pay the then current cost of the stock (currently $3000). Similarly, if the new legacy member was under 21 years of age when their parents joined LYC, they will not pay the initiation fee, if they were 21 years old or older when their parents joined LYC, they will pay the current initiation fee.”
1st N. Carter, 2nd C. Miller; motion was approved.
The Corporate Resolution was presented on the new financing of the mortgage.
1st N. Carter, 2nd J. Bennett; approved and sealed.
Burgeemeister (Petterson): We now have 27 International burgees with Portugal, Copenhagen, Holland and Normandy. We can always make room for more.
Old Business:
Long Range Committee: The final report is being worked on by Connie Miller.
New Business:
D. Bland: Motion: To make a Memorial donation to the Lewes Fire Company in memory of Denise Lackhove ($100). 1st Bland, 2nd Sarik; approved.
N. Carter: The marina is looking into piling repairs. Information will be available at the next meeting.
N. Nieblas: We would like to bring a group of exchange students to LYC on June 30 as was done last year. The time would be 4:30-7:30. They still some housing if anyone is interested.
Motion: LYC will host the exchange students on June 30. 1st J. Bennett; 2nd Edelen. Approved.
B. Purnell: Motion: The chair of the Nominating Committee for the 2007 election will be Bob Petterson. 1st Edelen, 2nd Warnell; approved.
Membership
J. Campanelli: (Offered to serve on the Finance committee). The Finance committee should look at the organization of the committee and form sub-committees for budget, plant development with a 5 year plan and 10 year plan. Look at the membership structure with restructuring of the “Life” memberships as a one time major outlay.
C. Miller: This opportunity would need to be named something different than “Life”.
B. Warnell: This suggestion should go to the Membership committee.
B. Purnell: Refer this to the Membership committee.
A.Didden: The Lasagna dinner was great. The liability insurance needs to be reviewed. A long term warranty on the pool is worth the $5000 if you stay with the same pool company and manager.
Petterson: Bob Petterson read an article from August 21, 1940 on LYC.
The meeting was adjourned at 11:50. 1st Petterson, 2nd J. Bennett.
The next Board meeting will be June 10, 2007 at 10:00 a.m.
Respectfully submitted;
Peggy Kernehan, Secretary
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| posted 05/28/07 |
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