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Minutes from the LYC BOARD MEETING
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LEWES YACHT CLUB
BOARD MEETING
February 2007
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MEMBERS PRESENT:
| Bill Purnell |
Jud Bennett |
Don Bland |
Jason Burris |
| Nick Carter |
Bob Edelen |
Peggy Kernehan |
Connie Miller |
| Bob Petterson |
Bill Reardon |
John Sarik |
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MEMBERS ABSENT (EXPLAINED):
Bill Miller
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Dana Orton
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Barbara Warnell |
Ed Wyatt |
The meeting was called to order by Bill Purnell, Commodore, at 10:02 a.m.
Minutes: The minutes were approved as presented. 1st Bennett, 2nd Petterson; approved.
Treasurer’s report (Bland): Cash is up $60,000 over 2006-to-date. The CRF has been greatly decreased with the expenses of the pool renovations. There will be deposits into the CRF as the new member fees are collected. The clubhouse had member catered events. The marina has collected slip and dock rentals of $34,362 for January. There was very little activity for the pool. The Sailing has $1,084 in sales. Under the general account, there shows a negative for waiting list fees as they were applied to the new members’ dues. The remainder of the marina mortgage that was rolled into the mortgage for the clubhouse has been paid off. The mortgage for the clubhouse stands at $1,975,944. The 6 ¼ % interest rate will remain unchanged through 11/2009. The Finance committee has begun researching the refinancing that will be needed by 11/2009.
House (A. Hastings): The December banquets were up 20% (+$2760.15) and January 24% (+$925.05).
Friday night dinners will be on March 2.
| Special events: |
Beer tasting on March 4 for 2-5 p.m. |
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St. Patrick’s Day on March 17 from 5-9 p.m.
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Sunday Board and Brunch on March 18.
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John Sarik and friends Lasagna Dinner on March 31; 5-9 p.m. ($10.95)
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Members of the House Committee: Linda Dickey, Adrienne, Lee, Connie Miller, Bob Petterson, Carolyn Woodyard, Carolyn Marshall, Marsha Davis.
A rough draft of the proposed summer menus was also distributed.
B.Purnell: Is 20% the average profit of the catered events?
A. Hastings: Yes. Larger banquets have a larger profit.
N. Carter: What is the type of bookings?
A. Hastings: The numbers are going up every month with an approximate increase of 25%. There are many weddings in September and October.
The Valentine’s Day party was successful with the same attendance as last year (69).
Membership:
Motion: Approve the list of new members as presented. 1st Bland, 2nd Edelen. Approved.
| Applicants : |
Sponsors:
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| Mark and Mary Beth Lally |
Dana Orton, Keith Monigle
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| Esther Herbert |
Rosemary Kelly, Don Bland
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| Richard & Elizabeth Christopher |
Ian Binnersley, Christine Watson
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| James & Tracey Hurst |
Edna Galloway, Julia Quagliariello
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| Walter & Chris McEvilly Jr. |
Gail Van Gilder, Hugh Martin V
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| Michael Goetz & Hattie Warwick-Smith |
Barbara Goetz, Sonia Corle
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| John Berster & Joanne Stephens |
Don Bland, Richard Martin
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| Rush Ellis |
John Hall, Maryann Ryan
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| Ken & Jane Casazza |
Kathleen Leahy, David Fischback
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| Dianne Fischer & Kathi Young |
Russell Evans, Kimberly Duggan
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| David & Nancy Lurty |
James Catts, Patricia Carpenter
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Sarik: Are we at full membership?
Bland: No but almost.
Sarik: Aren’t sponsors supposed to know the applicants well?
Bland: Yes.
Reardon: What is the percentage that does not accept the invitations?
Purnell: 50% accept the invitations, 25% ask to go to the bottom of the waiting list, and 25% refuse the invitation. The waiting list takes approximately 4 years to be invited.
Bland: The 10 members who opted to pay the dues in 2 payments have paid. There is a problem charging the members’ credit cards because the credit cards expired between the 1st and 2nd payments. When considering the LYC charge to split the payment and the interest rate on the credit card, it is actually cheaper for the member to pay in a single payment transaction. The 2 payment charge option needs to be reviewed by the membership committee.
Pool (L. Carter): L. Carter showed a piece of the old pipe that has been removed. It was broken and cracked in many areas. She estimated that 40% of the chemicals and water leaked from these pipes. The project is on time at the moment. The Aqua Co. should finish in approximately 2 weeks. They will correctly redraw the blue prints. The paving company will return March 15 and should finish on April 9. The pool will begin to be filled around May 1 and be open by Memorial Day if not before.
Red Cross training is planned for LYC employees and Beach House employees at LYC.
D. Valeria asked if this training could be opened to members, member’s children or grandchildren. This may be available for a charge and will be investigated. The question of the state of the pool plaster was brought up. L. Carter turned this over to Jud Bennett as he met with the Penn Pool rep. The plaster was completed in April, 2006 and is under warranty. Penn pools will repair the plaster. The Pool Committee will oversee this repair. Penn pools do not want the pool empty for the repairs due to the type of plaster used. This will be decided with Penn Pools. Pool plaster should last 20-25 years when installed correctly and maintained. Part of the problem with the chemicals used was that it is now known that a great deal leaked into the ground through the cracks in the pipes. After all of these repairs, LYC will have a great pool.
The new fence will be a white vinyl picket style fence to match the clubhouse. The committee also got prices for a solid fence. It was decided to stay with the picket fence and get wind screens to be used as needed.
Michele Hayes has signed her contract which will now be a salaried position rather than hourly. Her hours/days are stated in the contract.
The swim team sign up will be on March 11, 1-3 p.m. for members and non-members. This will be announced in the Quick Notes and the Newsletter. It was also suggested that it be announced in the Cape Gazette and swimmers from last year be notified.
Marina (D.Valeria):
3/17 Transfer Day
4/14 (4/15 rain date) Clean up Day
5/26 Marina Events Day
Sailing (C.Miller): The 3 Optis have been rented and there will be training for the instructors. US Sailing has been contacted about doing a 4 day instructional clinic. LYC will need 20 people interested.
Maintenance (Edelen): The Fire System and Fire Alarm system have been inspected. The Vulcan ovens had their semi-annual inspection and are in excellent working order. The Gas Hot Water Boiler is working fine. The source of the odor has been found and fixed. Shelly has received a 10% discount card for Lowes to be used for materials.
Finance (N.Carter): The Finance Committee did not meet but will in mid-March.
Youth: No report. Plans are being made for an Easter party. The committee is still searching for a Youth committee chair. If anyone is interested, please contact Dana Orton.
Grounds (R. Robinson): No report. The Grounds chair has been working with the Pool committee on the renovations.
Burgees (B. Petterson): There are 8-10 burgees out for distribution. There are presently 125 burgees in the clubhouse.
Old Business:
The Long Range final report will be ready soon as a few committees need to update their original reports as plans have changed.
New Business:
Congratulations to Jason Burris on the birth of his son.
A new member, Doug McCabe, introduced himself and was welcomed by the Board.
B. Edelen asked L. Carter if the shed that was purchased and will be installed was to be used for the pool’s liquid chlorine. L. Carter answered yes because liquid chlorine should not be stored in the pool room. The shed can be relocated and used for some other purpose later if the Board decided to build permanent storage. Some shrubs will need to be removed.
Jud Bennett stated that the large white cupboard will be used for the swim team equipment this year.
Membership:
D. McCabe: What is the membership cap?
Bland: The cap is 575 Active members. That does not include Lifetime, Senior or Leave of Absence members.
Motion to adjourn the meeting, 1st Bennett, 2nd Petterson. Approved.
The meeting was adjourned at 10:57 a.m.
The next Board meeting will be March 18 at 10:00 a.m.
Respectfully submitted:
Peggy Kernehan, Secretary
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| posted 02/22/07 |
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